In the event of inclement weather or any emergency that requires the emergency closing of the university, the president may declare leave with or without pay. The president will specify who will report to work. In the absence of the president, the vice president for academic affairs may determine who shall report to work. Information on emergency closings will be available through the university police (Phone 356-2186).

Staff in physical plant are responsible for issuing and controlling building keys. Key request forms are available in the physical plant office. Each request must be signed by the building director or the department chair. All requests for master keys and building entrance keys must be approved by the president. Faculty should submit completed forms to the physical plant office. Staff there will telephone the faculty member when the new key is available to be signed out. The key then becomes the responsibility of the faculty member. That responsibility remains until he or she leaves the university. All keys must be returned to physical plant when employment ceases. If lock changes become necessary due to key loss or theft, the faculty member will be charged $20 per key for the material and labor costs to change the locks.

Savannah State University's post office offers full postal services to the campus community. Each department has been assigned a post office box in which a faculty member may receive mail. Personal boxes are available for a nominal rental fee.

Students should regularly read bulletin boards in their dormitories and all other buildings that they frequent, as they are held responsible for information and notices posted. All announcements and notices must be approved in the office of student affairs before posting, and those without proper authorization shall be removed. Those posting announcements must remove these announcements within forty-eight (48) hours after the event or activity has taken place. Students or organizations failing to comply with the removal deadline will be subject to disciplinary action by the vice president for student affairs.

Telephones are primarily for conducting business of the university. Personal long distance calls cannot be made from faculty offices. Calls to 800 and 888 (toll free) numbers can be made.

In requiring certain of its employees to travel in the performance of their duties, Savannah State University expects to reimburse them for reasonable and necessary expenses as may be incurred while traveling away from their official headquarters and places of residence.

Each employee required to travel in the performance of official duties shall have prior authorization from the department head or other designated official (cf. travel regulations on file in the business and finance office).

Traffic regulations on campus have been established for the convenience and well being of the campus community. Those who park on campus must purchase a decal each year.

Only the president or the director of business services is able to contract for services, to purchase materials or equipment, or to make any financial obligation on the university and then only within prescribed budgetary limits. It shall be unlawful for any university employee, or other person, to order the purchase of any equipment, material supplies, or services in the name of the institution. Invoices and bills for unauthorized purchases will not be processed for payment and shall become the personal obligation of the person who initiated the order. Any member of the faculty, staff, or student body who attempts to make purchases or otherwise financially obligate the institution without permission of the president or the director of business services is subject to disciplinary action.

State property such as portable personal computers or similar items may be removed from the campus to the home of an employee or to an off-campus site when the purpose is for business use only. Such use shall be tightly controlled by the university and documentation as to the location and use shall be available at all times (cf. Board Policy, Section 711.09).

The housing office, located in the student center, issues faculty identification cards. One of the uses of these is to check out materials from the library.

Property inventory records are maintained on the basis of departmental and building location. The person/department on record as custodian will be held responsible for such items. It is imperative that transfers of equipment must be recorded by property control.

Each year the office of the vice president for academic affairs prepares an academic calendar listing specific dates and events. Faculty members are responsible for referring to this document and adhering to calendar deadlines.