Budget Office
Amendments
Instructions
These instructions refer the submission
of budget amendments reflecting changes made after the original budget has
been approved and entered into the department's account. Changes to
the original budget will only affect the current fiscal year unless the
department specifies that the change is permanent. Budget amendment
requests can be submitted as needed. The Budget Office will comply and
submit budget amendments quarterly to the Board of Regents Central Office.
The budget for each department should be
amended to reflect the current estimate of expenditures for the fiscal year.
Departments should review their budgets on a monthly basis and can make the
necessary changes by moving funds from one category (ex. travel, operating
expenses, equipment) to another. Budget amendment request for Personal
Services has to be approved by Vice Presidents. Such changes may be made by
completing the appropriate budget amendment forms.
Personal Services
- Enter the Department name
- Enter the department account number -
Fund, Dept. ID, Program, Class (Project ID is required for Grants)
- Enter Position ID number - this
information can be obtained from the Original budget issued to each
department at the beginning of the Fiscal Year. If you do not have
the number, please contact the Budget Office.
- Enter Name of the employee affected
(increase, decrease or transfer) by the requested budget change.
- Enter the position Title or position
description (Faculty, Professional admin etc.) staff)
- Enter Account number - see list of
account description
- Enter the Original Budget Amount
- Enter the budget amendment amount
requested (Increase or decrease)
- Enter the amended budget amount
(Original + or - amendment)
- Enter an explanation or write
justification for the requested changes.
- Enter the Department name
- Enter the department account number - Fund,
Dept. ID, Program, Class
- Enter the Original Budget Amount
- Enter the budget amendment amount requested (Increase or
decrease)
- Enter the amended budget
amount (Original + or - amendment)
- Enter an explanation or write justification for
the requested changes.
- Enter the Department name
- Enter the department account number - Fund,
Dept. ID, Program, Class, Project ID
- Enter the Original Budget Amount Enter the
budget amendment amount requested (Increase or decrease)
- Enter the amended budget amount (Original + or -
amendment)
- Enter an explanation or write a brief
justification for the requested changes.
Approval Process
Budget amendment requests should be forwarded to the
appropriate Dean, Department Head or Vice President for approval.
The duly approved Budget amendment forms should be submitted to the
Budget Office for processing.
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